How the City Pays

How the City Pays for Purchases

After a Purchase Order has been awarded to a vendor, three steps remain before the transaction is completed. These steps are as follows:

  • Delivery and acceptance of goods or services
  • Invoicing by the vendor referencing the purchase order number
  • Payment by the city


All shipments to the City of Warner Robins must be made to the locations designated on the purchase order. Deliveries may be required to be made to sites and various departments throughout the city. A City of Warner Robins purchase order number must appear on the vendor's shipping documents. Failure to meet specified delivery schedules may result in cancellation of the order or jeopardize future orders. The shipping address will be as follows unless otherwise specified:

  • City of Warner Robins
    Central Receiving
    97 Glenn Drive
    Warner Robins, Georgia 31088

Partial Deliveries

A delivery normally must be made in the exact quantity called for in the purchase order. Partial deliveries, however, are required and accepted in some instances. In the case of a partial delivery the shipping documents and invoices must indicate the quantity being delivered and not the quantity covered by the total order.

Vendor's Invoices

In order to receive payment for goods or services furnished to the City of Warner Robins the vendor must submit to the Purchasing Department an original invoice for such goods or services. Invoices should not be sent to the User Department. To do so could delay payment. Invoices must show:

  • City of Warner Robins purchase order number
  • Complete description of the goods or services furnished
  • Quantity shipped, date, and carrier
  • Unit prices and extensions
  • The terms of payment
  • Vendors invoice number and date


The vendor will receive payment from the City of Warner Robins after delivery and acceptance of the goods or services and after submitting an original invoice as noted above. Invoices are matched with the purchase order prior to payment check being issued by the Accounts Payable Department.